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Category: Records Management Program

Will Your Records Management Policies, Procedures, Guidelines, Schedules, And Systems Protect Your Utility?

Will Your Records Management Policies, Procedures, Guidelines, Schedules, And Systems Protect Your Utility?

Does your Utility have duplicate copies (and different versions) of documents stored in paper, email, shared network drives, collaboration sites, content management systems, and data systems? Are documents requested through a public disclosure request difficult to find? Have documents gone missing? Have you heard about the penalties that can be levied by Courts if a Public Utility is not able to respond a public records request?  How can you protect your Utility?  A well written, up-to-date, and followed record management program…

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Is How Your Organization Is Storing Content Causing Operational, IG, Audit, Regulatory, & Litigation Risk?

Is How Your Organization Is Storing Content Causing Operational, IG, Audit, Regulatory, & Litigation Risk?

This year an area of focus for operational improvement, information governance, legal departments, auditors, regulators, and, yes, those bringing lawsuits against your organization is how and where your employees are storing company information and unstructured content (emails, documents, photos, videos, spreadsheets, presentations, blueprints, maps, texts, voice mails, etc.) in their corporate email, personal email, network drives, data systems, ECM systems, collaboration platforms, cell phones, handheld devices, copy machines, and paper files. We find most organizations have 12 to over 25…

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How to Properly Plan For Records Management in M365 and Why is That Important?

How to Properly Plan For Records Management in M365 and Why is That Important?

Today, organizations are asking how to properly set up records management in M365 for modules such as Outlook, Teams, Sharepoint, and Compliance Center. In a recent poll we conducted, the number one type of planning stated as required to ensure successful deployment of MS365 SharePoint is Governance/ Compliance. Unfortunately, surveys find that less than 50% of organizations have fully developed their ECM requirements before implementation. and only 13% have set up compliance center for the majority of their organization. What…

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